Exhibitor Service Center

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Exhibitor Service Center

The Exhibitor Service Center is the online portal for preparing for your company's participation in the ASCA 2024 Conference & Expo. Check back here later for more information.

For more information on exhibiting and sponsorships, please contact Alex Yewdell at ayewdell@ascassociation.org or Chris Schriever at cschriever@ascassociation.org.

Expo Hall Floor Plan
Important Dates
FAQs
Complete Profile
Register Staff



Social Media & Email Graphics

Exhibitors can use the following assets to share their participation at the ASCA 2024 Conference & Expo! These images were designed for use on social media, in emails and any other way you’d like. Use the buttons below to download the graphics.

Image Option 1 Image Option 2

When using these graphics, please link them to https://www.ascassociation.org/annualconference.

Important Dates
**Dates subject to change

October 31, 2023 Right of First Refusal Deadline for ASCA 2023 Sponsors
ASAP Logo and Descriptions Sponsors: Please send logos and descriptions to Alex Yewdell ASAP.

Exhibitors: Please upload your logos and descriptions in the Sponsor/Exhibitor Badge Registration Center.
February 28, 2024 Ad Materials Due for ASC Focus, ASCA 2024 Onsite Issue
March 1, 2024 Ad Materials Due for Onsite Advertising
March 10, 2024** Furniture/Electrical Discount Deadline
March 15, 2024 Pre-Show Mailing List Distributed
April 1, 2024 Exhibitor Badge Registration Deadline
Exhibit Hall Drawing Form Submission Deadline
April 5, 2024

Lead Retrieval Pre-sales Deadline

Pre-sales are available through April 5, 2024, via our secure online form. Only a limited number of new device rentals will be available onsite.

Use your own device or rent a device. 

USE YOUR OWN DEVICE:
First app license per organization: $405 each
Additional app license per organization: $225 each

RENT A DEVICE:
App license + Device: $475 each

To help you get started with lead retrieval at ASCA 2024, please see our online guide to lead retrieval and using the Lead Retrieval Exhibitor Portal.
April 5, 2024 ASCA 2024 Attendee Report Distributed
April 9, 202 ASC Shop Leads Distributed
Move In Tuesday, April 16, 2024:
12:00 pm–5:00 pm

Wednesday, April 17, 2024:
8:00 am–3:00 pm
Exhibit Hall Hours

Exhibit Hall Hours

Wednesday, April 17, 2024:
5:30 pm–8:00 pm – Exhibit Hall Open

Thursday, April 18, 2024:
9:00 am–7:00 pm – Exhibit Hall Open

Friday, April 19, 2024:
8:30 am–11:40 am – Exhibit Hall Open
12:00 pm – Exhibit Hall Officially Closes/Exhibitor Teardown

Special Exhibit Hall Events

Wednesday, April 17, 2024:
6:00 pm–8:00 pm – Exhibit Hall Welcome Reception

Thursday, April 18, 2024:
10:10 am–11:00 am – Morning Coffee Break
12:30 pm–2:30 pm – Lunch
5:00 pm–7:00 pm – Happy Hour

Friday, April 19, 2024:
8:30 am–9:30 am – Exhibitor Appreciation Breakfast
10:15 am–11:40 am – Morning Break
April 19, 2024

Epic 80s Backyard Party

6:00 pm–9:00 pm

Exhibitors are invited to join us for an epic backyard party onsite at the Gaylord Palms Resort!
May 1, 2024 Post-Show Mailing List Available
Register Staff

Frequently Asked Questions

Where is the conference located?

Gaylord Palms Resort & Convention Center
6000 W Osceola Pkwy
Kissimmee, FL 34746

How do I reserve my hotel room for the conference?

ASCA has secured discounted rates at the Gaylord Palms Resort & Convention Center for conference attendees and exhibitors.

Hotel booking for the ASCA 2024 Conference & Expo is now open.

Book Online

How many badges come with my exhibit space?

Each 10' x 10' exhibit space includes four Full Conference Registrations. Sponsors will receive additional Full Conference Registrations based on their level of support.

Visit the ASCA 2024 Exhibitor & Sponsor Portal to register booth personnel.

A full conference registration provides your attendee(s) with access to obtain CEUs for any education sessions they attend. We also ask that those registered with an Exhibitor registration give seating priority to ASCA 2024 attendees.

What if I have specific questions regarding my company's participation?

As always, we are here to help. Please contact Alex Yewdell at ayewdell@ascassociation.org or 202.337.1897.

We look forward to seeing you in Orlando!

What is my booth number?

Visit the interactive expo hall map to find your booth number.

How can I purchase my electricity, furniture and carpet?

Review the ASCA 2024 Exhibitor Service Kit for further information on furniture, carpet and electricity.

How can I purchase lead retrieval for exhibit booth personnel?

Pre-sales are available through April 5, 2024 via our secure online form. Only a limited number of new device rentals will be available onsite.

Use your own device or rent a device.

USE YOUR OWN DEVICE:
First app license per organization: $405 each
Additional app license per organization: $225 each

RENT A DEVICE:
App license + Device: $475 each

 

To help you get started with lead retrieval at ASCA 2024, please see our online guide to using the Lead Retrieval Exhibitor Portal.

What happens if I tear down early?

Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

How do I pick up my badge?

Pick up your badge at the registration desk. Each exhibit space comes with a set number of badges. If you need to make changes and/or additions on-site, you will be charged an administrative fee.

What are the Expo Hall hours?

Exhibit Hall Hours

Wednesday, April 17, 2024:
5:30 pm–8:00 pm – Exhibit Hall Open

Thursday, April 18, 2024:
9:00 am–7:00 pm – Exhibit Hall Open

Friday, April 19, 2024:
8:30 am–11:40 am – Exhibit Hall Open
12:00 pm – Exhibit Hall Officially Closes/Exhibitor Teardown

Special Exhibit Hall Events

Wednesday, April 17, 2024:
6:00 pm–8:00 pm – Exhibit Hall Welcome Reception

Thursday, April 18, 2024:
10:10 am–11:00 am – Morning Coffee Break
12:30 pm–2:30 pm – Lunch
5:00 pm–7:00 pm – Happy Hour

Friday, April 19, 2024:
8:30 am–9:30 am – Exhibitor Appreciation Breakfast
10:15 am–11:40 am – Morning Break

What should I wear?

Business casual dress is recommended.
Orlando’s average weather ranges from 63-84 degrees in April.

What are the hours for move in and teardown?

Move In Tuesday, April 16, 2024:
12:00 pm–5:00 pm

Wednesday, April 17, 2024:
8:00 am–3:00 pm
Teardown Friday, April 19, 2024:
12:00 am–5:00 pm