Exhibitor/Sponsor Service Center

The Exhibitor/Sponsor Service Center is your essential hub for preparing your exhibit or sponsorship for the upcoming conference. This tool is designed to streamline your experience, offering access to important documents, a detailed schedule of deadlines, and the ability to purchase lead retrieval services.

Exhibitor Service Kit

Purchase Lead Retrieval

Exhibitor Appointed Contractor

Internet & Electricity Order Form

The Exhibitor Portal will open this winter.

Additionally, you can log into the Exhibitor Portal to ensure your company’s logo and information are correctly displayed both onsite and on our mobile app. Don’t forget to register your booth staff through the portal. You will gain access to the Exhibitor Portal once your company has purchased an exhibit booth for the ASCA 2025 Conference & Expo.

Stay tuned, as more vital information will be made available soon to help you maximize your participation in the event.

Social Media & Email Graphics

Exhibitors and sponsors can use the following assets to share their participation at the ASCA 2025 Conference & Expo! These images were designed for use on social media, in emails and any other way you’d like. Use the buttons below to download the graphics.

Exhibitor Graphic Sponsor Graphic

Interested in Exhibiting or Sponsorships?

For more information on exhibiting and sponsorships, please contact Alex Yewdell at ayewdell@ascassociation.org or Chris Schriever at cschriever@ascassociation.org.

Important Dates

  • October

  • ThurOct 31

    Right of First Refusal Deadline
    for ASCA 2024 Sponsors

  • February

  • FriFeb 21

    Discount Deadline:
    Lead Retrieval

  • March

  • FriMar 7

    Submission Deadline:
    Onsite Ad Materials

    FriMar 7

    Discount Deadline:
    Furniture/Electrical

    FriMar 14

    Pre-Show Mailing List Distributed

    MonMar 31

    Submission Deadline:
    Ad Materials For ASC Focus
    ASCA 2025 Onsite Issue

  • April

  • TueApr 1

    Registration Deadline:
    Exhibitor Badge

    TueApr 1

    Submission Deadline:
    Exhibit Hall Drawing Form

    FriApr 4

    Attendee Report Distributed

  • May

  • FriMay 16

    Post-Show Mailing List Available

Frequently Asked Questions

Where is the conference located?

Gaylord Rockies Resort & Convention Center
6700 N Gaylord Rockies Blvd
Aurora, CO 80019

How do I reserve my hotel room for the conference?

ASCA has secured discounted rates at the Gaylord Rockies Resort & Convention Center for conference attendees and exhibitors.

Hotel booking for the ASCA 2025 Conference & Expo is now open.

Book Your Hotel Now

How many badges come with my exhibit space?

Each 10' x 10' exhibit space includes four Full Conference Registrations. Sponsors will receive additional Full Conference Registrations based on their level of support.

Visit the ASCA 2025 Exhibitor & Sponsor Portal to register booth personnel.

A full conference registration provides your attendee(s) with access to obtain CEUs for any education sessions they attend. We also ask that those registered with an Exhibitor registration give seating priority to ASCA 2025 attendees.

What if I have specific questions regarding my company's participation?

As always, we are here to help. Please contact Alex Yewdell at ayewdell@ascassociation.org or 202.337.1897.

We look forward to seeing you in Colorado!

What is my booth number?

Visit the interactive expo hall map to find your booth number.

How can I purchase my electricity, furniture and carpet?

Review the ASCA 2025 Exhibitor Service Kit for further information on furniture, carpet and electricity.

How can I purchase lead retrieval for exhibit booth personnel?

Pre-sales are available through February 21, 2025 via our secure online form. Only a limited number of new device rentals will be available onsite.

Use your own device or rent a device.

USE YOUR OWN DEVICE:
First app license per organization: $350 each
Additional app license per organization: $195 each

RENT A DEVICE:
App license + Device: $450 each

 

To help you get started with lead retrieval at ASCA 2025, please see our online guide to using the Lead Retrieval Exhibitor Portal.

What happens if I tear down early?

Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

How do I pick up my badge?

Pick up your badge at the registration desk. Each exhibit space comes with a set number of badges. If you need to make changes and/or additions on-site, you will be charged an administrative fee.

What are the Expo Hall hours?

Exhibit Hall Hours Wednesday, April 30, 2025:
5:30 pm–8:00 pm – Exhibit Hall Open
Thursday, May 1, 2025:
10:00 am–7:00 pm – Exhibit Hall Open
Friday, May 2, 2025:
10:00 am–12:00 pm – Exhibit Hall Open
12:00 pm – Exhibit Hall Officially Closes/Exhibitor Teardown
Exhibit Hall
Special Events		 Wednesday, April 30, 2025:
6:00 pm–8:00 pm – Exhibit Hall Welcome Reception
Thursday, May 1, 2025:
10:10 am–11:00 am – Exhibit Hall Morning Break
12:30 pm–2:20 pm – Exhibit Hall Luncheon
5:00 pm–7:00 pm – Exhibit Hall Happy Hour
Friday, May 2, 2025:
10:15 am–11:40 am – Morning Break

What should I wear?

Business casual dress is recommended. Colorado’s average weather ranges from 40-69 degrees in April.

What are the hours for move in and teardown?

Move In Tuesday, April 29, 2025:
12:00 pm–5:00 pm

Wednesday, April 30, 2025:
8:00 am–3:00 pm
Teardown Friday, May 2, 2025:
11:40 am–5:00 pm